Skip to main content

​
Invite to Workspace

Inviting users to specific workspaces allows you to grant access to particular projects, datasets, or collaborative environments while maintaining security boundaries. This guide covers the process of inviting users to individual workspaces.

​
Overview

Workspace invitations provide:
  • Granular access control to specific projects
  • Secure collaboration on sensitive data
  • Project-specific permission management
  • Temporary or permanent access options

​
How to Invite Users to a Workspace

​
Step 1: Access the Share Dialog

From your workspace dashboard, locate and click the Share button in the top navigation bar. This button is prominently displayed and will open the sharing interface. Workspace Dashboard with Share Button

​
Step 2: Navigate to the Share Tab

In the sharing dialog, you can see a dropdown to select the current workspace’s sharing mode, which includes:
  • Anyone with link can edit - least secure but public access for anyone with a Nika account
  • Anyone with link can comment - same as above, but public users can not edit assets in this workspace
  • Anyone with link can view - same as above, but public users can not edit nor comment on assets in this workspace
  • Only people added can access - workspace is not open to public, but only people or teams listed in the People with access section above
Share Dialog with Share Tab Selected Share Dialog sharing options

​
Step 3: Add People or Team to Your Workspace

In the “People with access” section, click on the input field labeled “Add people or groups”. This field allows you to search for and add new collaborators to your workspace. Email Input and Role Selection

​
Step 4: Enter Email and Select Role

Type the email address of the person you want to invite (e.g., “david@nikaplanet.com”). After entering the email, you’ll see a dropdown menu appear where you can select the appropriate role:
  • Editor: Can create, modify, and delete assets within the workspace
  • Commentator: Can view content and add comments
  • Viewer: Read-only access to workspace resources
Invitation Settings Configuration Review all the invitation details including the email address, selected role, and email notification setting. Once satisfied, click the “Share” button at the bottom of the dialog to send the invitation.

​
Step 5: Complete the Sharing Process

The invited user will receive an email invitation and can accept it to join your workspace with the specified permissions. Email Invitation Sent

​
Workspace Access Levels

Different permission levels are available for workspace access:
  • Owner: Full control over the workspace, including deletion and member management (shown as “Owner” in the interface)
  • Editor: Can create, modify, and delete content within the workspace
  • Commentator: Can view content and add comments to workspace resources
  • Viewer: Read-only access to workspace resources and content

​
Workspace-Specific Permissions

​
Content Access

  • Files: in Nika’s data lake for this workspace
  • Notebook instances: in Nika Notebook which is a Jupyter-compatible collaborative python notebook for data science analysis
  • Map instances: in Nika Mapwhich uses Nika’s collaborative map engine that handles geospatial analysis for GB sized vector and raster data sources

​
Collaboration Features

  • Comments: Enable or disable commenting capabilities
  • Sharing: Control whether users can share workspace content externally
  • Export: Manage data export and download permissions

​
Managing Workspace Invitations

​
Invitation Status Tracking

Monitor the status of workspace invitations:
  • Pending: Invitation sent but not yet accepted
  • Accepted: User has joined the workspace
  • Expired: Invitation has expired and needs renewal

​
Security Considerations

​
Access Control Best Practices

  1. Principle of Least Privilege: Grant only the minimum access necessary
  2. Regular Audits: Periodically review workspace access and permissions
  3. Temporary Access: Use time-limited access for external collaborators
  4. Activity Monitoring: Track user actions within sensitive workspaces

​
Data Protection

  • Ensure invited users understand data handling requirements
  • Implement appropriate data classification and access controls
  • Monitor for unusual access patterns or unauthorized sharing

​
Troubleshooting

​
Common Workspace Invitation Issues

  • Permission Denied: Verify you have edit rights to the workspace to be able to invite others into this workspace
  • User Not Found: Check email address accuracy and user account status
  • Invitation Limits: Check if you’ve reached workspace invitation limits

​
Getting Support

For workspace access issues:
  • Contact your team/org administrator
  • Review workspace settings and permissions
  • Reach out to support for technical assistance

​
Next Steps

After setting up workspace invitations:

​
Get Expert Help

⌘I