Publish a Notebook (with Access Control)

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Step 1: Access Publish Options

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Method 1: Right-Click on Notebook List

1. Open Notebook List: Navigate to your notebooks in the left panel
2. Right-click Notebook: Right-click on the notebook you want to publish
3. Select “Publish”: Choose the publish option from the context menu

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Method 2: Publish Button in Notebook

1. Open Your Notebook: Open the notebook you want to publish
2. Find Publish Button: Look for the publish button in the top toolbar
3. Click Publish: Click the publish button to open the publish dialog

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Step 2: Fill in Compulsory Fields

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Required Information (marked with asterisk *)

1. Title*: Enter a descriptive name for your published notebook
2. Version*: Specify the version number (e.g., “1.0.0”)
3. Category*: Add at least one category by clicking ”+ Add Category”

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Optional Information

• Description: Add a detailed description of the notebook content (optional)
• Tags: Add relevant tags for categorization (optional)

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Thumbnail Options

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Option 1: URL

• Enter an image URL in the “Image URL” field

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Option 2: Upload

• Click “Upload” and select an image file from your computer

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Option 3: AI Generate (Recommended if no thumbnail)

• Click “AI Generate” with the sparkle icon
• AI will automatically create a relevant thumbnail based on your notebook content

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Access Control Settings

• Public: Anyone from public can discover and access the notebook. All public content can be found at Nika Hub
• Password Protected: Anyone with the link can access with password. Share the link and password with specific users
• Restricted (Team Only): Only people from your organization can discover and access. All team published content can be found at Team Hub if you are already signed in

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Step 3: Update Published Notebook

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Access Update Options

1. Open Published Notebook: Open your published notebook
2. Find Update Button: Look for the update option in the publish dialog
3. Modify Information: Change any of the following:
   • Title and version
   • Description
   • Categories
   • Thumbnail (URL, upload, or AI generate)
   • Tags
   • Access Control (Public, Password Protected, or Team Only)

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Update Process

1. Make Changes: Modify the desired information
2. Review Settings: Double-check all settings
3. Click “Update”: Click the update button to republish changes
4. Alternative: Unpublish: Use “Unpublish” button to remove from public/team access

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Step 4: View Published Notebook

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Access Published Notebook

1. Click Arrow Icon: Click the arrow icon at the top right of the publish dialog
2. New Tab Opens: A new browser tab will open with your published notebook
3. Static View: The notebook opens in a static, view-only format

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Published Notebook Features

• View-Only Access: Users can view but not edit the notebook
• Code and Output: All code cells and their outputs are visible
• Interactive Elements: Notebook maintains interactive features
• Public Hub: If published publicly, the notebook appears in the NikaHub

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Publishing Options

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Team-Only Publishing

• Restricted Access: Only team members can access the notebook
• Collaboration Features: Full collaborative editing capabilities
• Team Management: Team admins can manage access
• Private Sharing: Share within your organization only

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Password Protected Publishing

• Controlled Access: Anyone with the link can access with password
• Secure Sharing: Share the link and password with specific users
• Flexible Control: Control who can access your notebook
• Easy Management: Change or remove password as needed

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Public Publishing

• Public Access: Anyone can view the published notebook
• Hub Listing: Notebook appears in the public notebook hub
• Community Sharing: Share with the broader community
• Attribution: Proper attribution to your organization

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Best Practices

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Before Publishing

• Complete Your Analysis: Ensure all code cells are executed and results are visible
• Add Documentation: Include markdown cells explaining your analysis
• Test Functionality: Test all interactive elements
• Optimize Performance: Ensure good loading performance

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Content Quality

• Accurate Analysis: Ensure analysis accuracy and validity
• Clear Visualizations: Create clear and informative visualizations
• Proper Documentation: Use appropriate documentation and comments
• Clear Documentation: Provide clear descriptions and documentation

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Publishing Strategy

• Consistent Naming: Use consistent naming conventions
• Regular Updates: Keep published notebooks current and updated
• Quality Assurance: Implement quality assurance processes
• Community Engagement: Engage with community feedback

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Troubleshooting

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Common Issues

• Publishing Fails: Check that all required fields (marked with *) are filled
• Thumbnail Issues: Use AI generation if you don’t have a thumbnail
• Permission Problems: Verify access control settings (Public, Password Protected, or Team Only)
• Update Issues: Ensure you click “Update” after making changes

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Solutions

• Validate Content: Ensure all cells execute without errors
• Check Required Fields: Review all fields marked with asterisks
• Test Locally: Test notebook functionality before publishing
• Contact Support: Contact support for persistent issues

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Next Steps

1. Share: Share your published notebook with your team or community
2. Monitor: Monitor engagement and feedback
3. Update: Keep your notebook current and updated
4. Engage: Engage with the community and respond to feedback

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